On this page
Quick answer
You need the standard eVisa documents (a signed passport, a compliant photo and a round-trip itinerary) plus an invitation letter from the Brazilian organizer or host company. The letter has to sit on official letterhead, carry a company stamp and an authorized signature, and match the registration you hold for the event. Apply at least 3 to 4 weeks ahead, and start earlier whenever the letter depends on your organizer.
What Counts as a Brazil Event Visa?
This category covers travelers attending trade shows, conferences, seminars, exhibitions and similar professional events in Brazil. It sits inside the same visitor visa family (VIVIS, the visitor visa that also covers tourism and business trips), but event travel adds one demand: direct confirmation from the organizer or host company that you're a genuine, expected participant.
Trade shows and expos
Attending or exhibiting at a trade show, expo or industry fair with published dates and a named venue.
Conferences and seminars
Taking part as a delegate or attendee at an industry conference, congress or seminar.
Unpaid speaking engagements
Giving a talk without a fee. Daily allowances are generally permitted, while a formal honorarium usually needs a different category.
Networking on a fixed date
Professional meetups and industry events tied to a specific date and venue, instead of open-ended visits.
Where the line sits: unpaid speaking with permitted daily allowances generally fits this category. A formal honorarium (a one-off fee paid for the talk) typically needs a different visa, so check before you book. Exhibitors whose goods are sold or demonstrated on-site may also fall under a distinct category, which is worth confirming with the organizer. And you can't take payment from a Brazilian source for taking part: your employer abroad keeps paying your salary throughout the trip.
Brazil Event Visa vs the Standard Business eVisa
The difference comes down to paperwork. For a standard business trip built on ad-hoc meetings, an invitation letter from your Brazilian counterpart is recommended but not always mandatory. For event travel, an invitation letter from the Brazilian company or event organizer is a required document, because it ties your application to a specific event with fixed dates an officer can check.
Business Event and Expo
- Invitation letter required, on letterhead with a stamp and an authorized signature
- Registration confirmation, exhibitor pass or conference enrollment
- Event dates, venue and organizer that an officer can verify
- An employer letter confirming you stay employed and paid abroad
Standard Business
- Invitation letter recommended, but not always mandatory
- Built for ad-hoc meetings with a Brazilian counterpart
- No fixed event behind the trip, so the itinerary gets read closely
- Same baseline documents: passport, photo, itinerary, form
That distinction matters in practice. Applications for open-ended business meetings without a named host get read differently from applications tied to a named conference with confirmed dates, a venue and an organizing body that can vouch for you. If your trip is mostly leisure with one day on the show floor, weigh the Brazil tourism eVisa instead, and check the Brazil business eVisa rules when meetings, not events, are the reason you're flying.
Invitation Letter and Event Document Checklist
Alongside the baseline eVisa papers, this category asks for event documents. The invitation letter is the one most applicants get wrong, so here's exactly what it has to say and what has to travel with it.
The invitation letter
- Addressed to you as the applicant, with your name spelled as it sits in your passport
- Printed on the Brazilian company or organizer's official letterhead
- Carrying the company stamp and an authorized signature
- Naming the event, its dates and venue, plus your role: attendee, exhibitor or unpaid speaker
- Confirming there's no local payment beyond permitted daily allowances
Registration and employer proof
- Confirmation of event registration, an exhibitor pass (the badge that gets you onto the show floor) or conference enrollment where applicable
- A leave letter from your own employer confirming you attend in a professional capacity and stay employed and paid abroad
- Proof of accommodation for the whole stay
The letter carries the most weight in this category. It has to state the nature of the event, what you'll actually be doing there, and that no local payment is involved beyond permitted daily allowances. Pair it with the baseline documents below, and check the photo and passport scan rules in our Brazil eVisa requirements guide before you upload anything.
- A valid passport with enough remaining validity and blank pages
- A recent passport-style photograph that meets the online portal's specifications
- A confirmed round-trip flight itinerary that lines up with the event's dates
- The completed online application form, with details that match every document above
How to Apply for a Brazil Event Visa: 6 Steps
The invitation letter shapes your whole timeline, so this flow starts with your organizer rather than with the form.
Confirm your event details: dates, venue and organizer, all settled before you start the application
Request the invitation letter from the event organizer or Brazilian host company early, because it depends on a third party and is often the slowest part
Gather the supporting documents: employer authorization, accommodation proof and a flight itinerary that matches the event dates
Complete the online eVisa application: pick the right business or event category and upload every document in one go
Pay the $80.90 official fee: per person and non-refundable, so check the amount shown in your application before you pay, then submit
Track the application and print the approved eVisa: keep the reference number handy and carry the printout with your passport when you fly
Because the invitation depends on your organizer's timeline, ask for it the moment your registration is confirmed, ideally 6-8 weeks before travel. The form itself walks through in our how to apply for a Brazil eVisa guide.
Brazil Event Visa Cost, Processing Time and Validity
Three numbers shape most of your planning: what you pay, when you'll get an answer, and how long the visa keeps working afterwards.
- Stay per visit
- Up to 90 days
- Extension
- Once, to 180 days max
- Entries
- Multiple, full validity
- Apply ahead
- 3 to 4 weeks
- Refund
- Not refundable
- Payment
- Online, in the form
Standard processing runs up to 10 business days once your application is complete, and straightforward files often clear in 2-5. The $80.90 is the official fee, and it can change, so check the amount shown in your application before you pay. Timing expectations sit on our Brazil eVisa processing time page, and the full fee breakdown sits on the Brazil eVisa costs page.
First-Timer Mix-Ups That Delay Event Applications
Every one of these has held up a real event application. Run through the list before you submit:
Planning a 2026 or 2027 Event? Check These First
Event travel runs on two clocks: yours and your organizer's. These are the checkpoints that matter for anything happening in late 2026 or into 2027:
Not sure this is your category at all? Start with Brazil eVisa eligibility rules for the basics, or the Brazil eVisa guide if you're still comparing categories.
Frequently Asked Questions
Is an invitation letter always required for the Brazil event visa?
For event-based applications, a formal invitation letter from the Brazilian organizer or host company is generally required, unlike the standard business visa where it is usually just recommended. It has to sit on official letterhead with a company stamp and an authorized signature.
Can I get paid for speaking at a conference in Brazil on this visa?
Unpaid speaking with permitted daily allowances generally fits this category. If you receive a formal honorarium, which is a one-off fee for the talk, a different visa category typically applies, so check before you travel.
How early should I request the invitation letter?
As early as you can. Asking for it 6-8 weeks before travel is a sensible buffer, because the organizer's timeline is usually the slowest part of the whole process.
Do exhibitors need a different visa than attendees?
Possibly. Depending on whether goods are sold or demonstrated on-site, some exhibitors fall under a different category. Confirm your exact role with the event organizer or a visa specialist before you apply.
How much does the Brazil event visa cost?
The official fee is $80.90 per person, paid online during the application, and it is non-refundable whatever the outcome. Fees can change, so check the amount shown in your application before you pay.
How long does processing take for an event eVisa?
Standard processing runs up to 10 business days once your application is complete, and many straightforward applications are approved in 2-5. Applying 3 to 4 weeks ahead is the usual advice, and event trips often need more lead time because of the invitation letter.
How long can I stay in Brazil on this eVisa?
Up to 90 days per visit, extendable once to a maximum of 180 days within a 12-month period, on a multiple-entry visa that lasts up to 10 years for US passports and up to 5 years for Canadian and Australian passports.
VistoRoute is an independent visa information and facilitation platform and is not affiliated with the Government of Brazil or any consular authority. We help travelers understand eligibility and prepare accurate applications, but all final decisions on visa issuance rest with Brazilian immigration authorities. For official government guidance, always cross-check with your nearest Brazilian consulate.